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Welcome to North Bengal International University

Central Library

Rules and Regulations of the NBIU Central Library

1.      Rules established by the Syndicate on the recommendation of the Academic Council and the Library Committee shall govern the usage of the Library and all of its sections. The members of the Library Committee are as follows: 

Sl No	Name	Position
1.	The Vice-Chancellor, NBIU	Chairman
2.	The Pro-Vice-Chancellor	Member
3.	Deans/Directors of the Institutes, NBIU	Member
4.	Three (03) Members Nominated by the Trustee Board/Syndicate/Academic Council	Member
5.	The Librarian/Library Advisor, NBIU	Member Secretary

 

2. The Central Library is open during university sessions from 9.00 a.m. to 5 p.m. During university holidays and the annual inspection, it will remain completely closed. It is forbidden to lend books to students for use in the reading rooms in the last 30 minutes before the daily closure.

 3. If the Librarian believes the circumstances deserve it, they may close the Central Library or any section. The library committee will need to be informed in detail of each case of this ability at their meeting.

4. Library Borrowing Rules:

a)       Faculty Members: Typically, university faculty can borrow up to three (03) books and two (02) journals for 30 days. If there are no requests from other borrowers, the same materials may be renewed for 30 days on the same day. In the event of late returns or renewals, a fine of Tk. 2 per book or journal per day applies.

b)      Students (Male/ Female): Generally, university students can borrow a maximum of two (02) books and one (01) journal for 15 days. If there are no pending requests from other borrowers, they can renew the same materials for 30 days on the same day. Late returns or renewals incur a fine of Tk. 2 per book or journal per day.

c)      Researchers: At the University, researchers are allowed to borrow up to three (03) books and two (02) journals for 30 days. If there are no outstanding requests from other borrowers, they can extend the borrowing period for another 30 days on the same day. Late returns or renewals will result in a fine of Tk. 2 per book or journal per day.

d)      Officers / Staff: one officer/ Staff can usually borrow three (03) books and two journals for 15 days. If nobody else needs them, they can keep them for another 15 days. But if they bring them back late, they'll have to pay Tk. 2 per book or journal each day they're late.

e)      If any borrowed book gets damaged or lost by any of the mentioned members, they must purchase and donate the latest version to the Library. If that's not feasible, they must reimburse three (3) times the original price of the damaged or lost book.

f)       A library clearance certificate will be needed if any faculty/ officer / Staff/wants to take regular leave/retirement or leave the job permanently. To get this certificate, they must return all the books issued, including the late fee (if applicable).

g)      Any student or researcher who wants to get their Degree Completion Certificate must turn in their library clearance slip along with their application. To receive this certificate, they must return all borrowed books, including any late fees if they have them.

Note: All deposits must be made to the University's Accounts Office. Refunds are issued only after any fines or other charges against the depositor are subtracted.

5. General Rules for Circulation Department for Issuing Books:

a)      To issue books/journals, the members must show a smart ID card.

b)      The members must register with the Central Library management software to get the books/journals.

c)      Library card is not transferable.

d)      The Library authority can return the loaned book by notifying the 7-day notice

e)      If the library software holds up any late fee of the borrowers, He/ she cannot issue any book till the late pay is paid.

f)       Late fee will not be applied on University holidays according to the calendar.

g)      If there is only one copy of rare books, reference, magazine, manuscripts or any textbooks available in the Library, then it will not be issued.

h)      Library online catalogue (http://library.nbiu.edu.bd)

i)       Online library membership registration (…………..).

6. University students with the required admission card can use up to 2 books at a time in the reading rooms reserved for them; however, they are only allowed to carry books inside the Library's grounds, except this one.

7. Only if accompanied by a university teacher or a library staff member, persons not part of the Syndicate, officers, or teaching staff of the University are permitted to access the shelves.

8. After consulting with the Librarian, department chairs may remove books and maps from the Library for a month if needed for ongoing reference about laboratory work or demonstrations in class. These chairmen also ensure the books and maps are kept safely and securely. In any event, the maximum number of books and maps that can be taken out at once is 20.

9. The Syndicate will take appropriate action in each situation if it receives a report about a member of the Syndicate, a non-university employee, or someone who does not have any Library Caution Money to their credit failing to return a book. The University Library should use a uniform system, namely the Card Charging system, to loan books to individuals specially granted access by the Vice-Chancellor. Reports and periodicals, on the other hand, may be issued on printed vouchers intended for this purpose. In each case, the Librarian will determine the best course of action regarding loaning books.

10. A student can only take an examination at the University if all books he has borrowed from the Library have been returned. The Librarian will be notified if the cost of replacing any lost or dead librarians has been paid. This must happen before the student receives his admit card from the Exam Controller's office. Two weeks before the start of their exams, the Librarian will provide a list of students who are in default. 

11. The Librarian can refuse book loans, but only if the borrower is present and the Librarian gives a reason for the refusal. 

12. Unless the Librarian grants permission in writing, no unbound portion of magazines or books not adequately protected by binding may be borrowed from the Library. In addition, he has the right to decline to lend out books that students and teachers frequently need to complete their coursework. Teachers cannot remove textbooks often requested from the Library without the Librarian's consent.

13. Any individual wishing to consult books in the reading rooms who is not a part of the Syndicate, an officer, or a member of the university teaching staff must fill out a slip that is provided for that purpose with his name, address (including the hall, registered number, and class, if he is a student), the call number, and the title of the required book. He must then present the slip to the Issue Assistant who is present. Additionally, upon receiving the book, he will deposit his Library Card. The borrower's Library Card will be returned to him upon the return of the book, and the receipt form will be cancelled in his presence.

 14. All readers' library cards, except those belonging to the University's teaching staff, officers, and Syndicate, must be renewed each session. 

15. It is recommended that readers and borrowers check the books they are given at the time of issuance and notify the library assistant of any defects, marginal notes, or acts. Any books misplaced, damaged, or annotated by the borrower and returned to the Library must be replaced at his own expense. The borrower must replace the entire set if the damaged or lost volume is part of a set and cannot be replaced separately. At that point, the damaged book or set in question belongs to the borrower. 

16. The annual inspection of the general Library will start on March 24 and last for eight working days after that, except for when that date comes on a weekly or other holiday. No matter when they were borrowed, all books must be returned by March 23 at the latest. In those years, the complete inventory verification of the Library will be finished by a plan made specifically for that purpose. 

17.  Other Rules:

a)      Before entering the Library, patrons must give the library attendant at the check-in counter their books, bags, sticks, umbrellas, parcels, opened or closed bags, attachments, portfolios, briefcases, newspapers, and loose clothing, among other items. The Librarian will then check 3 items against numbered tokens. 

b)      Entrants must check in their bags and luggage, keeping any valuables they may have, such as cash or gold ornaments. If these items are lost, library staff will not be held accountable.

c)      Deposited materials must be retrieved from the checking counter and returned with the appropriate tokens fifteen minutes before the Library closes for the day. The security of any articles that are not picked up that day will not be the responsibility of library staff. 

d)      When departing the Library, the gate pass must be given to the library attendant. Library staff members may thoroughly inspect readers at the gate or within the Library's premises when necessary. 

e)      Exercise books and notes may be carried into the Library, subject to inspection at the gate upon exit. 

f)       Taking books provided for study from one reading room to another is prohibited. 

g)      Male and female students will read in their designated reading rooms. 

h)      It is strictly forbidden to smoke within the Library. 

i)       Those who use the reading rooms must refrain from talking, smoking, or engaging in any other activity that can annoy others. They also must make as little noise as possible when they arrive and exit the Library.

18. If a reader violates any library rules, the library committee has the authority to suspend or revoke their access to the Library. 

 

 

Prepared by:

Sd/-

Dr. Md. Abdul Kuddus Associate Professor, Department of Business Studies and Additional Director, IQAC, North Bengal International University Convener
Sd/- Masha Al-Airin Khan Lecturer, Department of English Member	Sd/- Md Shafiuzzaman Lecturer, Department of Computer Science and Engineering Member
Sd/- Nonigopal Roy Advisor, NBIU Library Member	Sd/- Md. Zanab Ali Deputy, Director, Public Relation Office Member Secretary